"We are proud members of Rotary International where we can serve our community and those needing help across the world. We enjoy meeting together for meals and mutual service in the convivial company of other Rotarians and guests."
Apologies: Tracey
Guests:
Toast to Australia:
International toast:
Heads & Tails
18:40
guest speaker
rotarian Bill marles
giant hay bales appeal
19:10
dinner
19:40
reports
19:50
close
SECRETARY REPORT - Barbara
incoming correspondence
TREASURER REPORT- Steve
Done
Coming up
Need ideas of who to donate our fundraising to?
See Board members.
Ongoing
ntr
CLUB IMAGE & COMMUNICATION- Tracey
Updated website and social media with photos and report on guest speaker from last week, Dr Joanne Dollard.
recommend members, in particular Directors, attend the District Assembly on Sunday 30 March (see article below)
OTHER BUSINESS:
Club visits or notices from visiting Rotarians
The 2025 District Conference is different this year.
Called the Multi District Impact Summit, in conjunction with D9800, Melbourne & environs
Dates are 16, 17 & 18 May @ Morphettville Racecourse We are considering a Club BBQ and how we might meet up with another Club(s). Suggestions welcome.
Ros is on the Committee.
Refer to article below.
Jean's shed, Peter's house, various computers etc.
PE Robin has agreed to be the conduit to save our files & memories into the Cloud. As part of our MicroSoft subscription we have a 1 terabyte (TB) cloud storage plan. 1 TB is a lot of data
[1,024 gigabytes (GB) or 1,099,511,627,776 bytes, whatever they are].
The Board are the guinea pigs, and have received a link to gain access to the New RCWL Storage Filing System.
They will commence “Moving” any files on personal computers to the RCWL system.
It is important that the main filing storage is on the Cloud as personal PC can fail. It is also important that Club Documents and Photos are not ‘lost’
Attached is a current screen shot of the filing system so far.
It is possible to add appropriate directories as needed. For example, if you have files that are to be determined later, they can be saved (Under your name) in the Directory “To Be Sorted”. Other Photos and Documents can be stored in the appropriate directory.
Robin envisages that documents currently in ClubRunner can be transferred to the new system. This is a medium-term goal.
All members are encouraged to gather any Files or Photos on to a USB and bring in to each meeting so that they can be uploaded to the storage system.
This will be a great benefit for our Club moving forward and will also assist the 50 year committee research.
If you are unsure how to put your files on a USB please see Robin, (or perhaps a grandchild).
After the electronic files are collected we will then discuss gathering Old physical Documents and photos and how to convert them to electronic storage.
Please remember, (to facilitate return of your USB), bring your files in on Tuesday night with your name attached to the USB
Robin is available to assist anyone who may have data/files that need to be transferred.
Share RIPE Mario Cesar Martins de Camago vision and message for the 2025-26 Rotary year.
Main Room
DGE Rajeev
9.30 – 10.00
The Rotary Foundation
What is our Foundation
What does it do
How it sits within Regional Adaptability Zone 8 Pilot
Goals, Giving, Grants
Main Room
Peter Shaefer & Julie Irwin
10.00 – 10.30
Regional adaptability - Zone 8 Pilot
Review brief history and reason for the Pilot
One year in, what is the current status
What does it mean for you as a Rotarian and/or executive/board member of your club
Information about what the district will continue to be responsible for and what the Regional Council are responsible for
Rotary Community Groups and your involvement
Zone 8 Regional Council
See Rotary Community Leader information
See Specialist Network information
Communication from the Regional Council
District 9510 Board and Committee structure
See District organisational chart
Introductions of District Board
Communication from the District
Main Room
DGE Rajeev
10.30 – 10.55
Morning Tea
Main Room
10.55
5 minute movement bell
Move to workshop - either A or B ready for a 11.00am start
Main Room
BREAKOUT SESSIONS
11.00 – 11.40
Session 1 A
Youth Programs
Main Room
Stephanie Martin
11.00 – 11.40
Session 1 B
Secretary and President’s Elect
The Loft
(upstairs)
Pam and Lisa
11.40 – 11.50
10 min break to move to next session, either A or B ready for an 11.50 start
Attendees
11.50 – 12.30
Session 2 A
International Programs
Main Room
Tim Mee
11.50 – 12.30
Session 2 B
Treasurer and President’s Elect
The Loft
(upstairs)
Robin Wiessel and Tony Simmons
12.30 – 1.10
Lunch
Bar area
All attendees
1.10
5 minute movement bell to main auditorium area-all seated
1.15 – 1.30
Rotary business (Budget approval)
Presidents Elect or pre organised club representative only has voting authority
Main Room
DGE Rajeev and District Finance Chair Tony Simmons
1.30 – 2.15
Importance of Governance
What you need to consider regarding Governance and Risk
Risk
Protection
Insurance
Opportunity for questions
Main Room
Presenters
Andrew J
Mark Thomas
John Rix
2.15 – 2.45
An introduction to the IT tools that support all Rotarians
Main Room
Robyn L-G
2.45 – 3.00
Multi impact summit raffle draw
Main Room
Ian Renshaw
3.00 – 3.30
DGE Rajeev’s Final comments and close
Main room
DGE Rajeev
Breakout Session Information
SESSION 1
Learning For
WHY ATTEND
OUTCOME
FACILITATOR
Club Secretary
To learn how to best support your club members and the President and as club secretary
Have a sound understanding of how to do the secretary role within your club and where/how to source support.
Incoming District Secretary Pam Vaughan – Past Secretary, St Peters
Current District Secretary – Lisa Dallow
Youth
Understanding and support for planning
goal setting
budgeting
risk management & protection
importance of a quality interview
forming partnerships with clubs, schools & community youth programs
You will gain understanding of how to set goals, factor in to your budget and risk manage youth programs and the breadth of programs your club could be involved with.
District Youth Leadership Service and Support
SESSION 2
Learning For
WHY ATTEND
OUTCOME
FACILITATOR
Treasurer
Information about how to work successfully as Treasurer of your club
To learn how to best support your President and club members whilst complying with Rotary Governance.
Have a sound understanding of the Treasurer’s role within your club.
District Finance Chair Tony Simons and District Treasurer Robin Weissel
Rotary Club of West Lakes members are invited to the -
2025 Multi-District Impact Summit to be held in the Wolf Blass "The Man" Event Centre at the Morphettville Race Course, May 16 - 18, 2025.
The Summit will be a collaborative gathering of Rotarians from our District 9510, and District 9800 (Victoria).
This promises to be an impactful event and enriching experience with the program planned.
What’s in Store for You?
Dynamic Speakers: Hear from our leaders and innovators who are shaping the future of Rotary and beyond.
Panel and Breakout Sessions: Engage in meaningful conversations on critical issues affecting our communities and ways Rotarians can make a difference together.
Hands on Projects: Engage in a project which will change lives
Interactive Showcase: Explore exciting projects and initiatives from both Districts, sparking ideas for your own club and community group’s new project.
Gala Dinner: Enjoy a night of fellowship, celebration, and entertainment in a vibrant setting.
Networking Rotary Foundation Breakfast: Begin Sunday by connecting with like-minded Rotarians and leaders,
Polio Walk: Celebrate Rotary’s International continued efforts to eradicate polio.
The 2025 Multi-District Impact Summit is more than an event; it’s an opportunity to connect with Rotarians across Districts, shareyour experiences andlearnfrom others.
Being part of the Multi-District Impact Summit will energize your commitment to service above self and together, we’ll create new partnerships, ignite fresh ideas, and continue to grow the impact of Rotary.
I would be thrilled to see you there and encourage you to bring fellow club Rotarians and friends along. Let’s make this a landmark event for our districts and an unforgettable moment in Rotary history.
Together, we can turn inspiration into action. Thank you for your continued dedication to Rotary’s mission, and we look forward to welcoming you to the 2025 Multi-District Impact Summit!
The QR code will take you to our website! You will see latest stories and photos from member activities.
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